Business Applications: Management Prompts
5 specialized prompts for business management - competitive analysis, market sizing, customer insights, and more
Business Management Applications
Goal: Apply prompt library to real business management scenarios, demonstrating measurable productivity gains and decision-making improvements.
The Core Build section introduced 5 business-specific prompts:
- Competitive Analysis Extractor
- Customer Feedback Prioritizer
- Financial Report Summarizer
- Meeting Notes to Action Items
- Market Sizing Estimator
This section deploys them in realistic workflows that business managers face daily. Each scenario includes before/after comparisons showing concrete time savings and quality improvements.
Scenario 1: Competitive Intelligence Sprint
Use Case: Product team needs competitive intelligence on three new market entrants before Friday's strategy meeting. Manually analyzing each competitor's website, pricing, features, and positioning would take 2-3 hours. Available time: 30 minutes.
Gather Raw Data
Visit each competitor's website and copy key sections including homepage value proposition, pricing page, features/product page, and about/team page if available.
Time: 10 minutes for 3 competitors
Apply Competitive Analysis Extractor
Use the Competitive Analysis Extractor prompt for each competitor:
You are a competitive intelligence analyst.
Extract structured intelligence from competitor information:
**COMPETITOR PROFILE:**
- Company name: [extracted]
- Primary product/service: [description]
- Target market: [who they serve]
- Founded: [year if available]
**POSITIONING:**
- Value proposition: [their main pitch]
- Key differentiators: [what makes them unique]
- Pricing strategy: [premium/mid/budget + structure]
**PRODUCT FEATURES:**
Core features (what we also have):
- [Feature 1]
- [Feature 2]
Unique features (what they have that we don't):
- [Feature 1: description]
- [Feature 2: description]
Missing features (what we have that they don't):
- [Feature 1]
- [Feature 2]
**CUSTOMER SIGNALS:**
- Target customer: [description]
- Customer pain points addressed: [list]
- Review themes (if available):
- Positive: [common praise]
- Negative: [common complaints]
**STRATEGIC INSIGHTS:**
- Market position: [Leader/Challenger/Niche player]
- Growth indicators: [funding, team size, etc.]
- Vulnerability: [potential weakness we could exploit]
- Threat level: [High/Medium/Low + reason]
**RECOMMENDED RESPONSE:**
[2-3 specific actions based on this intelligence]
Competitor information:
"""
[PASTE WEBSITE CONTENT FROM COMPETITOR A]
"""Example Input (Competitor A: "FlowTask"):
Homepage: "FlowTask helps product teams ship faster with AI-powered project management.
Trusted by 2,000+ teams."
Pricing: Starter $29/mo (5 users), Professional $99/mo (20 users), Enterprise custom
Features: AI task breakdown, Automatic sprint planning, Slack integration, Jira import,
GitHub sync, Custom workflows, Analytics dashboard
About: Founded 2022, Series A ($12M), 25 employees, SF-basedOutput (Generated in 20 seconds):
**COMPETITOR PROFILE:**
- Company name: FlowTask
- Primary product/service: AI-powered project management platform
- Target market: Product teams at tech companies (5-50 person teams)
- Founded: 2022
**POSITIONING:**
- Value proposition: "Ship faster" through AI automation of project management tasks
- Key differentiators: AI task breakdown and automatic sprint planning (automation-first approach)
- Pricing strategy: Mid-market pricing ($29-99/mo per team), volume-based tiers
**PRODUCT FEATURES:**
Core features (what we also have):
- Project management dashboard
- Team collaboration
- Integration with Slack/GitHub
- Analytics reporting
Unique features (what they have that we don't):
- AI task breakdown: Automatically splits user stories into subtasks
- Automatic sprint planning: AI suggests sprint composition based on velocity and priorities
Missing features (what we have that they don't):
- Time tracking
- Resource allocation views
- Budget management
- Client portal
**CUSTOMER SIGNALS:**
- Target customer: 10-50 person product teams at startups/scale-ups
- Customer pain points addressed: Manual sprint planning overhead, task estimation difficulty
- Review themes (if available):
- Positive: Not available from website
- Negative: Not available from website
**STRATEGIC INSIGHTS:**
- Market position: Challenger (well-funded, growing fast, but not market leader)
- Growth indicators: $12M Series A (2023), 2,000+ teams, hiring actively (25 → 40 in 6mo based on LinkedIn)
- Vulnerability: Limited to product teams; no support for other departments (marketing, sales, ops)
- Threat level: Medium - Strong product-market fit in narrow segment, could expand
**RECOMMENDED RESPONSE:**
1. Emphasize our cross-functional capabilities (not just product teams) in positioning
2. Consider adding AI task breakdown feature to roadmap (appears to be valued differentiator)
3. Target their customers who need broader team management (sales, marketing) as expansion opportunityTime: 3-4 minutes total (20 seconds AI processing × 3 competitors)
Synthesize Competitive Landscape
Combine insights from all three analyses using a synthesis prompt:
You are a strategy consultant creating a competitive landscape summary.
I've analyzed 3 competitors. Create a strategic summary:
**MARKET POSITIONING MAP:**
Create a 2×2 matrix based on:
- X-axis: Price (Budget to Premium)
- Y-axis: Feature breadth (Specialized to Comprehensive)
Position each competitor and identify white space.
**FEATURE GAPS ANALYSIS:**
What features do competitors have that we lack?
- Critical gaps (multiple competitors have, we don't): [list]
- Nice-to-have gaps (one competitor has): [list]
**COMPETITIVE THREATS:**
Rank competitors by threat level:
1. [Competitor + why they're the biggest threat]
2. [Competitor + threat level]
3. [Competitor + threat level]
**STRATEGIC OPPORTUNITIES:**
Based on this analysis, what 3 actions should we prioritize?
1. [Specific action with reasoning]
2. [Specific action with reasoning]
3. [Specific action with reasoning]
Competitor analyses:
"""
[PASTE ALL THREE OUTPUTS FROM STEP 2]
"""Output (Generated in 30 seconds):
**MARKET POSITIONING MAP:**
Budget ←------------------------→ Premium
│ │
Com │ [Competitor B] │ [Competitor C]
pre │ │
hen │ │
siv │ [US] │
e │ │
│ │
│ [Competitor A] │
Spe │ │
cia │ │
liz │ │
ed │ │
└────────────────────────────────┘
White space: Premium + Specialized (high-touch, enterprise product teams)
**FEATURE GAPS ANALYSIS:**
Critical gaps (multiple competitors have, we don't):
- AI-powered automation (all 3 competitors emphasize this)
- Advanced analytics/forecasting (2 of 3 have predictive features)
Nice-to-have gaps:
- Custom workflow builder (Competitor C only)
- Mobile-first experience (Competitor B only)
**COMPETITIVE THREATS:**
1. Competitor A (FlowTask): Medium-High threat
- Well-funded, fast-growing in our core market
- Strong AI features creating differentiation
- Could expand upmarket into our enterprise accounts
2. Competitor C (ProjectPro): Medium threat
- Premium positioning limits direct competition
- Enterprise features could attract our largest accounts
- Higher price point gives us breathing room
3. Competitor B (TeamSync): Low-Medium threat
- Budget offering targets different segment
- Less feature overlap
- Possible competitive pressure if customers downgrade
**STRATEGIC OPPORTUNITIES:**
1. Accelerate AI features roadmap - All competitors emphasize AI automation; we risk appearing dated without this. Prioritize AI task breakdown and predictive analytics.
2. Target enterprise teams with comprehensive needs - White space exists at premium + comprehensive positioning. Our cross-functional capabilities (vs competitors' product-only focus) are a natural fit.
3. Emphasize integration ecosystem advantage - We have 47 integrations vs competitors' average of 12. Make this a core differentiator in messaging and sales.Results: Before vs. After
Before (Manual Analysis):
Time: 2-3 hours per competitive analysis. Process: Manual website review, note-taking, synthesis. Output: Unstructured notes, inconsistent analysis depth. Quality: Good but time-intensive; easy to miss key details.
After (Prompt-Assisted):
Time: 15-20 minutes total (3 competitors analyzed and synthesized). Process: Systematic extraction using proven prompt template. Output: Structured, directly comparable intelligence. Quality: Comprehensive, consistent, actionable.
Productivity Gain: 85% time reduction (3 hours → 20 minutes)
Quality Improvement: More consistent structure, no missed categories
Scenario 2: Customer Feedback → Product Roadmap
Use Case: 25 customer interview transcripts and support tickets from the past month need analysis. Product needs a prioritized feature list by tomorrow. Reading and synthesizing all feedback manually would take 4-6 hours. Available time: 30 minutes.
Batch Process Feedback with Customer Feedback Prioritizer
Use the Customer Feedback Prioritizer prompt on batches of 5-7 feedback items at a time:
You are a product manager analyzing customer feedback for roadmap prioritization.
Analyze the feedback below:
**FEEDBACK CATEGORIZATION:**
**Feature Requests:**
For each unique request:
- Request: [description]
- Frequency: [mentioned by X customers]
- Customer segments: [who's asking]
- Revenue impact: [based on customer value]
- Estimated effort: [Small/Medium/Large]
- Priority score: [calculated from above]
**Bug Reports:**
For each unique bug:
- Issue: [description]
- Severity: [Critical/Major/Minor]
- Frequency: [affected customer count]
- Workaround exists: [Yes/No]
- Priority: [P0/P1/P2/P3]
**Experience Complaints:**
For each theme:
- Issue: [what's frustrating]
- Frequency: [how many customers]
- User journey stage: [where it occurs]
- Impact: [abandonment/frustration/delay]
**PRIORITIZATION MATRIX:**
**Must Do (High value, High frequency):**
1. [Item + reasoning]
2. [Item + reasoning]
**Should Do (High value OR High frequency):**
1. [Item + reasoning]
**Could Do (Medium value/frequency):**
1. [Item + reasoning]
**Won't Do (Low value, Low frequency):**
1. [Item + why we're deferring]
**RECOMMENDED ROADMAP:**
Next Sprint:
- [Items from Must Do]
Next Quarter:
- [Items from Should Do]
Backlog:
- [Items from Could Do]
Customer feedback:
"""
[PASTE 5-7 FEEDBACK ITEMS]
"""Example Input (Batch 1 of 5):
Customer A (Enterprise, $50k ARR): "We need SSO integration with Okta. This is blocking our rollout to 200 users."
Customer B (Mid-market, $8k ARR): "Exporting reports to PDF is broken. The charts don't render properly."
Customer C (Small, $2k ARR): "Would love to see dark mode. Working late and the bright UI is harsh."
Customer D (Enterprise, $75k ARR): "SSO is critical for us too. We can't deploy without SAML support."
Customer E (Mid-market, $12k ARR): "The mobile app is so slow it's basically unusable. Takes 10+ seconds to load dashboard."
Customer F (Small, $1.5k ARR): "Dark mode would be great! +1 to that request."
Customer G (Enterprise, $60k ARR): "We need audit logs for compliance. This is a must-have for our security review."Output (Generated in 25 seconds):
**FEEDBACK CATEGORIZATION:**
**Feature Requests:**
1. Request: SSO/SAML authentication integration
- Frequency: 3 customers (Customers A, D, G)
- Customer segments: All enterprise ($185k ARR combined)
- Revenue impact: High - blocking $185k+ in expansion
- Estimated effort: Large (3-4 weeks)
- Priority score: 9/10
2. Request: Audit logs for compliance
- Frequency: 1 customer (Customer G)
- Customer segments: Enterprise ($60k ARR)
- Revenue impact: Medium-High - compliance requirement
- Estimated effort: Medium (2 weeks)
- Priority score: 7/10
3. Request: Dark mode UI
- Frequency: 2 customers (Customers C, F)
- Customer segments: Small ($3.5k ARR combined)
- Revenue impact: Low - quality of life improvement
- Estimated effort: Small (3-5 days)
- Priority score: 4/10
**Bug Reports:**
1. Issue: PDF export - charts not rendering correctly
- Severity: Major (core functionality broken)
- Frequency: 1 customer, but likely affects all PDF users
- Workaround exists: No
- Priority: P1 (fix next sprint)
2. Issue: Mobile app performance - 10+ second load times
- Severity: Major (unusable performance)
- Frequency: 1 reported, likely more experiencing
- Workaround exists: Use web version
- Priority: P1 (significant UX degradation)
**Experience Complaints:**
None in this batch
**PRIORITIZATION MATRIX:**
**Must Do (High value, High frequency):**
1. SSO/SAML integration - Blocking $185k+ ARR in enterprise expansion, requested by 3 customers
2. Fix PDF export bug - P1 severity, core functionality broken
**Should Do (High value OR High frequency):**
1. Fix mobile app performance - P1 severity, major UX issue
2. Audit logs - Compliance requirement for enterprise segment
**Could Do (Medium value/frequency):**
1. Dark mode - Low-effort, quality of life improvement
**Won't Do (Low value, Low frequency):**
None in this batch
**RECOMMENDED ROADMAP:**
Next Sprint:
- Fix PDF export bug (P1 blocker)
- Begin SSO/SAML integration (high revenue impact)
Next Quarter:
- Complete SSO/SAML integration
- Fix mobile app performance
- Implement audit logs
Backlog:
- Dark mode (low priority, low effort - good "small win" task)Time: 2-3 minutes for 4 more batches (25 seconds × 4)
Synthesize Across All Batches
Create a final synthesis prompt to aggregate all batch analyses:
You are a product leader creating a final roadmap from multiple feedback batches.
Aggregate the analyses below into a final prioritized roadmap:
**OVERALL THEMES:**
What patterns emerged across all feedback?
- [Theme 1: frequency across batches]
- [Theme 2: frequency across batches]
**CRITICAL PATH ITEMS:**
What MUST be done in next sprint based on:
- Severity (P0/P1 bugs)
- Revenue impact (blocking deals)
- Customer count (many customers affected)
List in priority order:
1. [Item + justification]
2. [Item + justification]
**NEXT QUARTER ROADMAP:**
What should be tackled in next 3 months?
1. [Item + expected impact]
2. [Item + expected impact]
**QUICK WINS:**
What small-effort items could ship soon for customer delight?
1. [Item + effort estimate]
2. [Item + effort estimate]
**METRICS TO TRACK:**
How will we measure success?
- [Metric 1: specific measurement]
- [Metric 2: specific measurement]
Batch analyses:
"""
[PASTE ALL 5 BATCH OUTPUTS]
"""Final Output (Generated in 30 seconds):
**OVERALL THEMES:**
Pattern across all 25 feedback items:
- SSO/Enterprise authentication: 8 customers (32%), all enterprise segment
- Performance issues (mobile + web): 6 customers (24%), all segments
- Reporting/export problems: 5 customers (20%), mid-market + enterprise
- Integration requests: 7 customers (28%), mixed segments
- UI/UX improvements: 4 customers (16%), small + mid-market
**CRITICAL PATH ITEMS:**
Next sprint priorities (in order):
1. Fix PDF export rendering bug (P1 severity)
- Justification: Core functionality broken, affects 20% of customers, no workaround
- Effort: 3 days
- Impact: Unblock 5 customers immediately
2. Begin SSO/SAML integration (Revenue blocker)
- Justification: Blocking $185k in expansion + $220k in new deals (8 customers)
- Effort: 4 weeks (start now for Q2 completion)
- Impact: Unlock $400k+ pipeline
3. Fix mobile app load performance (P1 severity)
- Justification: Severe UX degradation, 6 customers affected, growing complaint
- Effort: 1 week
- Impact: Restore mobile usability, prevent churn
**NEXT QUARTER ROADMAP:**
Q2 priorities:
1. Complete SSO/SAML integration ($400k+ revenue impact)
2. Add audit logs (Compliance requirement for 4 enterprise customers)
3. Resolve remaining performance issues (Web dashboard speed)
4. Salesforce integration (Requested by 7 customers, mixed value)
**QUICK WINS:**
Low-effort, high-delight items for immediate ship:
1. Dark mode (3-5 days, requested by 4 customers)
- Low effort, high visibility, good community engagement
2. Bulk export to CSV (2 days, requested by 3 customers)
- Simple feature, frequently requested workaround
3. Email notification preferences (2 days, requested by 5 customers)
- Reduces support load (notification complaints)
**METRICS TO TRACK:**
Success measurements:
- Revenue unlocked: Track $400k+ pipeline conversion post-SSO
- Performance improvement: Mobile load time < 2s (target), Dashboard < 1s
- Customer satisfaction: NPS increase of 10+ points post-fixes
- Support ticket reduction: 30% decrease in export/performance tickets
- Adoption rate: SSO adoption by enterprise customers (target: 80% within 60 days)Results: Before vs. After
Before (Manual Analysis):
Time: 4-6 hours reading transcripts and categorizing feedback. Process: Spreadsheet tracking, manual theme identification. Output: Somewhat subjective prioritization. Quality: Comprehensive but time-intensive.
After (Prompt-Assisted):
Time: 20-25 minutes (5 batches + synthesis). Process: Systematic categorization and objective scoring. Output: Data-driven prioritization with clear metrics. Quality: More objective, includes revenue impact and frequency data.
Productivity Gain: 90% time reduction (5 hours → 25 minutes)
Quality Improvement: Objective prioritization scores, clear revenue impact
Scenario 3: Weekly Executive Reporting
Use Case: Every Monday, brief the CEO on competitive moves, customer sentiment, and key metrics. Gathering and synthesizing this information manually takes 90+ minutes. Need it done in 15 minutes before the 9am meeting.
Financial Metrics Summary
Use the Financial Report Summarizer on weekly metrics dashboard export:
You are a financial analyst summarizing reports for executives.
Summarize the data below:
**EXECUTIVE SUMMARY (3 sentences):**
[Key takeaway for someone with 30 seconds]
**FINANCIAL PERFORMANCE:**
- Revenue: [Current period] ([% change vs prior])
- Key metrics: [List relevant KPIs with changes]
**TRENDS:**
- Positive: [What's improving]
- Concerning: [What's declining]
- Neutral: [What's stable]
**ACTION ITEMS:**
Based on this data, we should:
1. [Specific action]
2. [Specific action]
Data to analyze:
"""
Week of Jan 8-14, 2025
Revenue: $147,250 (+8.2% vs prior week, +15.3% vs 4-week avg)
New customers: 23 (+4 vs prior week)
Churn: 3 customers, $4,200 MRR (-1 vs prior week)
Trial conversions: 34% (stable vs 35% prior)
Average deal size: $6,402 (+12% vs prior)
Support tickets: 89 (+15 vs prior week)
NPS: 42 (-3 points vs prior month)
"""Output (Generated in 15 seconds):
**EXECUTIVE SUMMARY:**
Strong week with revenue up 8.2% week-over-week and 15.3% above our 4-week average, driven by higher average deal sizes ($6,402, +12%). However, rising support tickets (+15) and declining NPS (-3 points) signal potential quality issues that need immediate attention.
**FINANCIAL PERFORMANCE:**
- Revenue: $147,250 (+8.2% vs prior week, +15.3% vs 4-week average)
- New customers: 23 (+4 vs prior week, +21% growth)
- Churn: 3 customers / $4,200 MRR (improved from 4 customers prior week)
- Trial conversion: 34% (stable, within normal range)
- Average deal size: $6,402 (+12% vs prior week - notable increase)
**TRENDS:**
Positive:
- Revenue growth accelerating above trend (+15.3% vs 4-week avg)
- New customer acquisition up 21% week-over-week
- Average deal size increasing (moving upmarket signal)
- Churn improving (3 vs 4 customers)
Concerning:
- Support tickets up 17% (89 vs 75), potentially quality issues
- NPS declining (-3 points to 42), needs investigation
- Support load may not scale with customer growth
Neutral:
- Trial conversion stable at 34-35%
- Churn MRR stable relative to customer count
**ACTION ITEMS:**
1. Investigate NPS decline and support ticket spike - Correlation suggests product quality issues. Review top 10 ticket themes this week to identify root causes.
2. Analyze upmarket shift - Average deal size up 12%; confirm this is sustainable and not one-time deals. Adjust sales targets if trend continues.
3. Preemptively scale support - With customer growth accelerating and ticket volume rising, hire additional support or implement self-service solutions.Time: 15 seconds AI processing + 1 minute reviewing data export = ~2 minutes
Competitive Intelligence Update
Use yesterday's Competitive Analysis or quick synthesis:
Summarize in 2-3 bullet points for CEO:
Competitor analysis:
"""
[PASTE YESTERDAY'S COMPETITIVE SYNTHESIS]
"""Output (Generated in 10 seconds):
- FlowTask (biggest threat) raised $12M Series A, hiring aggressively, positioning against us with AI automation features we lack
- Feature gap analysis: All 3 competitors emphasize AI-powered automation; we risk appearing dated
- Strategic opportunity: White space exists at premium + comprehensive positioning; our cross-functional capabilities vs competitors' product-only focus is defensible differentiationTime: 10 seconds
Customer Sentiment Summary
Extract top themes from customer feedback:
Extract top 3 themes from customer feedback for executive summary:
Feedback analysis:
"""
[PASTE LAST WEEK'S FEEDBACK ANALYSIS]
"""Output (Generated in 10 seconds):
Top 3 customer themes this week:
1. SSO blocking enterprise expansion - 8 customers requesting, $400k+ pipeline blocked
2. Performance complaints increasing - Mobile app load times "unusable" per 6 customers
3. PDF export bug affecting 20% of users - Core functionality broken, P1 priority fix neededTime: 10 seconds
Combine into Executive Brief
Simple synthesis prompt:
You are the Chief of Staff preparing a Monday morning executive brief.
Create a concise brief (300 words max) for the CEO covering:
**WEEK IN REVIEW**
[1 paragraph summary]
**KEY METRICS**
[3-4 bullet points]
**CUSTOMER SIGNALS**
[2-3 bullet points]
**COMPETITIVE LANDSCAPE**
[2-3 bullet points]
**RECOMMENDED ACTIONS**
[Top 3 priorities for CEO attention]
Input data:
"""
Financial Summary:
[PASTE STEP 1 OUTPUT]
Competitive Update:
[PASTE STEP 2 OUTPUT]
Customer Themes:
[PASTE STEP 3 OUTPUT]
"""Final Output (Generated in 20 seconds):
**EXECUTIVE BRIEF - Week of January 8-14, 2025**
**WEEK IN REVIEW**
Strong revenue week (+8.2% WoW, +15.3% above trend) driven by upmarket shift (avg deal size +12% to $6,402) and accelerating customer acquisition (+21% new customers). However, support load is rising (+17% tickets) and NPS declined 3 points to 42, suggesting quality issues that need immediate attention.
**KEY METRICS**
- Revenue: $147,250 (+8.2% WoW, +15.3% vs 4-week avg)
- New customers: 23 (+21% vs prior week)
- Churn improved: 3 customers vs 4 prior week
- Trial conversion stable: 34%
- Concern: Support tickets +17%, NPS -3 points
**CUSTOMER SIGNALS**
- SSO is #1 blocker: 8 enterprise customers requesting, blocking $400k+ in pipeline expansion
- Performance crisis emerging: 6 customers report mobile app "unusable" (10+ sec load times)
- PDF export broken: Affecting 20% of users, P1 bug, no workaround available
**COMPETITIVE LANDSCAPE**
- FlowTask (main competitor) raised $12M Series A, hiring aggressively, emphasizing AI automation
- Feature gap: All 3 competitors have AI-powered features we lack; we risk appearing dated
- Opportunity: White space at premium + comprehensive positioning; leverage our cross-functional strength
**RECOMMENDED ACTIONS FOR CEO ATTENTION**
1. Authorize SSO roadmap acceleration - $400k+ pipeline blocked; need resources to deliver in 6 weeks vs. planned 12 weeks
2. Escalate performance issues - Rising complaints + NPS decline suggests broader quality problem; recommend eng/product deep-dive today
3. Competitive response planning - AI automation is becoming table stakes; need strategic decision on build vs. buy for AI featuresResults: Before vs. After
Before (Manual Reporting):
Time: 90-120 minutes Monday morning. Process: Pull data from 5 different tools, manually write summary. Output: Often late for 9am meeting, inconsistent structure. Quality: Comprehensive but rushed, easy to miss important signals.
After (Prompt-Assisted):
Time: 12-15 minutes total. Process: Data exports + systematic prompt pipeline. Output: Delivered 10 minutes before meeting, consistent format. Quality: More objective, better signal extraction, clearer action items.
Productivity Gain: 87% time reduction (100 minutes → 15 minutes)
Quality Improvement: Consistent structure, better signal detection, clear action items
Scenario 4: Market Sizing for New Product Idea
Use Case: Product proposes a new feature that could be a standalone product. Leadership asks: "What's the market size?" Traditionally, half a day researching TAM/SAM/SOM. Need a defensible estimate in 30 minutes.
Gather Available Data
Quick research (10 minutes) including industry reports (Gartner, Forrester, CB Insights), competitor headcount/customer estimates (LinkedIn, Crunchbase), public company metrics if available, and survey data or user research.
Time: 10 minutes
Apply Market Sizing Estimator
You are a market research analyst estimating market size.
Estimate the market for:
"""
AI-powered customer interview analysis tool for product managers. Automatically transcribe,
code, and synthesize user interviews to identify themes and prioritize features.
Target customers: Product managers at tech companies (B2B SaaS, consumer apps, marketplaces)
"""
**TOP-DOWN APPROACH:**
Step 1: Total Addressable Market (TAM)
- Total potential customers: [number]
- Calculation: [how you got this number]
- Source/assumption: [basis for estimate]
Step 2: Serviceable Available Market (SAM)
- Realistic segment we can target: [number]
- Filters applied: [geographic, demographic, etc.]
- % of TAM: [percentage]
Step 3: Serviceable Obtainable Market (SOM)
- Market share we can capture: [number]
- Assumptions: [competitive factors, sales capacity]
- % of SAM: [percentage]
**REVENUE ESTIMATION:**
- Average revenue per customer: $[amount]
- Calculation: [pricing × usage]
- Total SOM revenue: $[amount]
**BOTTOM-UP VALIDATION:**
- Approach: [e.g., survey data, comparable companies]
- Result: [does this validate top-down?]
**MARKET GROWTH:**
- Current market growth rate: [%/year]
- Key drivers: [what's driving growth]
- 3-year projection: [where market will be]
**ASSUMPTIONS TO VALIDATE:**
Critical assumptions (test these first):
1. [Assumption 1 + how to validate]
2. [Assumption 2 + how to validate]
**CONFIDENCE LEVEL:**
- TAM: [High/Medium/Low] because [reason]
- SAM: [High/Medium/Low] because [reason]
- SOM: [High/Medium/Low] because [reason]
Available data:
"""
- 300,000 product managers in US (LinkedIn, Bureau of Labor Statistics)
- 70% work at tech companies (Pendo 2024 survey)
- Average B2B SaaS tool budget: $5,000-15,000/year per PM (SaaS benchmarks)
- Comparable tools (Dovetail, User Interviews): $200-400/user/month pricing
- Product management tools market growing 18% CAGR (Gartner)
- Top competitors: Dovetail (~5,000 customers), UserTesting (~2,500), Maze (~3,000)
"""Output (Generated in 25 seconds):
**TOP-DOWN APPROACH:**
Step 1: Total Addressable Market (TAM)
- Total potential customers: 210,000 product managers
- Calculation: 300,000 total PMs × 70% at tech companies
- Source/assumption: LinkedIn/BLS data for total PMs, Pendo survey for tech concentration
Step 2: Serviceable Available Market (SAM)
- Realistic segment we can target: 63,000 PMs
- Filters applied:
- US-only initially (30% of tech PMs, others in EMEA/APAC)
- Companies with 10+ employees (excludes solopreneurs): 90% of tech PMs
- Calculation: 210,000 × 30% (US) × 90% (10+ employees) = 56,700 ≈ 63,000
- % of TAM: 30%
Step 3: Serviceable Obtainable Market (SOM)
- Market share we can capture: 3,150 PMs (5% of SAM in 3 years)
- Assumptions:
- Year 1: 0.5% market share (315 customers) - early adopters
- Year 2: 2% market share (1,260 customers) - product-market fit
- Year 3: 5% market share (3,150 customers) - established player
- Based on: Similar growth trajectory to Dovetail (5 years to 5,000 customers)
- % of SAM: 5% (at Year 3 maturity)
**REVENUE ESTIMATION:**
- Average revenue per customer: $4,800/year
- Calculation: $400/user/month × 12 months × 1 user average
- Assumption: Pricing at mid-point of comparable tools ($200-400/user/month)
- Assumption: Average 1 seat per company initially (PM individual contributor)
- Total SOM revenue (Year 3): $15.1M
- Calculation: 3,150 customers × $4,800/year
**BOTTOM-UP VALIDATION:**
Approach: Comparable company analysis
- Dovetail: ~5,000 customers, estimated $30-40M ARR → $6,000-8,000 ARPC
- UserTesting: ~2,500 customers, estimated $50M+ ARR → $20,000+ ARPC (enterprise)
- Maze: ~3,000 customers, estimated $15-20M ARR → $5,000-6,700 ARPC
Result: Our $4,800 ARPC is conservative vs. comparables ($5,000-8,000 range), validates estimate
**MARKET GROWTH:**
- Current market growth rate: 18% CAGR (product management tools category, Gartner)
- Key drivers:
- Shift to remote work increasing need for async research tools
- Product-led growth creating more PM roles
- AI automation reducing time-to-insight
- 3-year projection: Market grows from 63,000 SAM to ~94,000 SAM (18% CAGR)
- Revised SOM (5% of 94k): 4,700 customers, $22.6M revenue potential
**ASSUMPTIONS TO VALIDATE:**
Critical assumptions (test these first):
1. $400/user/month pricing is acceptable → Run pricing survey with 50 target PMs
2. Average 1 seat per company → Interview 20 PMs to understand team buying patterns
3. 5% market share achievable in 3 years → Validate sales capacity and CAC assumptions
**CONFIDENCE LEVEL:**
- TAM: High - Based on reliable employment data (LinkedIn, BLS), well-defined category
- SAM: Medium-High - US geographic filter well-defined, company size assumption reasonable
- SOM: Medium - Depends on execution; 5% share is aggressive but comparable to Dovetail trajectory
- Overall confidence: Medium-High (70% confidence in estimate range of $12-18M Year 3 revenue)
**RECOMMENDATION:**
Market size ($15-23M SOM) supports investment in standalone product. Proceed with:
1. Pricing validation survey (2 weeks)
2. Competitive win/loss analysis (validate market share assumptions)
3. Build MVP to test willingness-to-pay (3 months)Results: Before vs. After
Before (Manual Market Sizing):
Time: 4-6 hours of research and spreadsheet modeling. Process: Research reports, competitor analysis, manual calculations. Output: Spreadsheet with assumptions and calculations. Quality: Thorough but time-intensive.
After (Prompt-Assisted):
Time: 20-25 minutes (10 min research + 10 min prompt processing + 5 min review). Process: Quick data gathering + systematic sizing prompt. Output: Structured estimate with clear assumptions and validation plan. Quality: Comparable rigor, better assumption documentation.
Productivity Gain: 85% time reduction (5 hours → 45 minutes including research)
Quality Improvement: Clearer assumption documentation, built-in validation plan
Summary: Business Domain Productivity Gains
Time Savings Across All Scenarios
Prop
Type
Net Result: 13 hours of business management work completed in 1.75 hours
Quality Improvements
Beyond time savings, prompt-assisted workflows deliver consistency (every competitive analysis follows the same structure, enabling direct comparison), objectivity (customer feedback prioritized by data - frequency, revenue impact - vs gut feel), completeness (systematic prompts prevent missing important analysis dimensions), actionability (outputs include specific next steps, not just information), and documentation (clear assumptions and validation criteria for all estimates).
When to Use Each Prompt
Daily Use: Meeting Notes to Action Items for every meeting, Competitive Analysis Extractor when new competitor discovered or product launches
Weekly Use: Financial Report Summarizer for weekly exec reports and board prep, Customer Feedback Prioritizer for weekly product/roadmap sync
Monthly/Quarterly Use: Market Sizing Estimator for new product ideas, strategic planning, and fundraising
Next Steps for Business Managers
Implement Weekly Executive Report Workflow
Set up data exports from analytics tools, create template with specific KPIs, and run every Monday morning to save 75+ minutes per week.
Establish Competitive Intelligence Routine
Track 3-5 key competitors, run monthly analysis using Competitive Analysis Extractor, and maintain competitive intelligence database.
Transform Feedback Processing
Batch process customer feedback weekly, feed directly into product/roadmap planning, and track themes over time to measure progress.
Build Market Sizing Library
Create reusable market sizing templates for your industry, document key assumptions and data sources, and update quarterly as market data refreshes.
Integration with Other Business Tools
Prompts work seamlessly with CRM Systems (Salesforce, HubSpot) for exporting customer data and analyzing with feedback prioritizer, Analytics Platforms (Amplitude, Mixpanel) for exporting metrics and summarizing with financial report prompt, Meeting Tools (Zoom, Gong) for exporting transcripts and processing with meeting notes prompt, and Competitive Intel Tools (Crayon, Klue) for supplementing with deeper analysis using competitive prompt.
Success Metrics for Business Domain
Track these metrics to measure prompt library ROI:
Time Saved: Hours saved per week on analysis tasks, reduction in "time to insight" for key decisions, and faster turnaround on exec requests.
Quality Improved: More consistent analysis structure across team, increased confidence in data-driven decisions, and reduced rework due to incomplete analysis.
Business Impact: Faster roadmap decisions (customer feedback → product), better competitive positioning (informed by systematic analysis), and more strategic executive time (less time on reporting, more on strategy).